How to Manage Your Collection of Stock Photos

So you’ve built up an image library with thousands of stock photos and vector files over the years. How do you manage collections from all the best stock photo websites?

Trying to store everything on a hard drive limits your ability to organize to only 1 method: properly named folders and file names. Also, you only can realistically store photo files in a single folder, or you’ll quickly fill up your disk space. Same is true with cloud file sharing services like Box, Dropbox, and Google Drive: you may end up paying for more storage space than you actually need.

One of the many benefits of using digital asset management is being able to manage your stock photo image library. DAM gives you the ability to upload the highest resolution or vector version of your images and creative source files. Those files can be assigned to multiple albums and categories, without requiring any additional storage space.

Some others advantages using DAM for your stock photo library include:

Folders and Albums

Many stock photo websites will provide lightboxes or collections where you can assign your images. Albums are similar, but they introduce an additional level to the folder tree system we are all familiar with using. Think about how iTunes uses playlists that reference song files with unique groupings; DAM lets you do the same.

Keyword and Image Tags

After the most basic level of organization, you can also identify common terms that can help you organize your image catalog. You can use keywords to set broad categories or subject matter such as people, places, and things. Since each file is still unique in other ways, you can add any number of unique tags to differentiate and easily find these stock photos again.

File Conversion and Watermarking

When you need to download, share, or publish to your website, you can choose the exact size and resolution needed for that particular use. This includes the ability to set cropping or add a watermark before retrieving the file, which will help ensure that you don’t have to maintain so many variations of the same files.

File Descriptions

When you upload files and documents with descriptive text, that text will be automatically extracted. This makes it easy to find files with any words you can remember from those documents. You can even leave notes and additional details in a file description text box to help with your searches.

Apply metadata

You can make your image library even more accessible by utilizing file metadata. Every file has stored information about features such as author, photographer, date created, and file size. All of that information is called metadata. Digital asset management automatically imports metadata to make sorting and searching easier. You can even use the geolocation metadata stored in your photos to locate images originating from the same location.

Using digital asset management to manage stock photos

The best way to efficiently manage stock photos is to centralize them with digital asset management software. Never search through desktop folders, shared drives, or in email chains for another image. Create a single, accessible image library your team can use to find, share, or publish their images on demand.

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